01Initial Consultation
We learn about the work, the route, and the timeline.
- Intake call or on-site meeting
- Scope and special requirements confirmed
Our Process
A step-by-step look at how we move a work.
Every assignment follows the same rigorous chain of custody from the first phone call to the final signature. Below is the detailed breakdown of what happens once you engage Vault Fine Arts.
01
Phase I · Planning
02Site Survey & Condition Report
We document the work and survey the spaces.
- High-resolution condition report
- Site access and route walkthrough
03Written Proposal & Quote
One clear document: scope, schedule, insurance, cost.
- Itemized quote
- Insurance and risk plan
- Sign-off before work begins
02
Phase II · Transit
04Custom Crating & Packing
Museum-grade crates built to each work's specs.
- Archival materials
- Vibration-dampened plywood crates
- ISPM-15 for international
05Climate-Controlled Transit
Climate-controlled vehicles, trained handlers, pre-approved route.
- Air-ride trucks, GPS tracking
- Two-person minimum, no transfers
06Customs & International Coordination
End-to-end documentation and clearance for cross-border moves.
- Customs paperwork and brokers
- Local partners in Shanghai and Beijing
03
Phase III · Install & Hand-off
07Receipt, Uncrating & Inspection
Acclimate, uncrate, and re-inspect before installation.
- Acclimation period when needed
- Post-transit condition check
08Installation & Placement
Hung, mounted, or placed to museum standards.
- Wall prep and hardware
- Sculpture, pedestal, and vitrine setup
09Final Sign-Off & Documentation
Signed report and a complete digital archive.
- Counter-signed condition report
- Full documentation delivered
Engagement Complete
Have a project in mind?
Tell us about the work, the timeline, and the destination. We'll respond within one business day with next steps.
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