Our Process
A step-by-step look at how we move a work.
Every assignment follows the same rigorous chain of custody — from the first phone call to the final signature. Below is the detailed breakdown of what happens once you engage Vault Fine Arts.
Initial Consultation
We learn about the work, the route, and the timeline.
- Intake call or on-site meeting
- Scope and special requirements confirmed
Site Survey & Condition Report
We document the work and survey the spaces.
- High-resolution condition report
- Site access and route walkthrough
Written Proposal & Quote
One clear document: scope, schedule, insurance, cost.
- Itemized quote
- Insurance and risk plan
- Sign-off before work begins
Custom Crating & Packing
Museum-grade crates built to each work's specs.
- Archival materials
- Vibration-dampened plywood crates
- ISPM-15 for international
Climate-Controlled Transit
Climate-controlled vehicles, trained handlers, pre-approved route.
- Air-ride trucks, GPS tracking
- Two-person minimum, no transfers
Customs & International Coordination
End-to-end documentation and clearance for cross-border moves.
- Customs paperwork and brokers
- Local partners in Shanghai, Beijing, Hong Kong
Receipt, Uncrating & Inspection
Acclimate, uncrate, and re-inspect before installation.
- Acclimation period when needed
- Post-transit condition check
Installation & Placement
Hung, mounted, or placed to museum standards.
- Wall prep and hardware
- Sculpture, pedestal, and vitrine setup
Final Sign-Off & Documentation
Signed report and a complete digital archive.
- Counter-signed condition report
- Full documentation delivered
Have a project in mind?
Tell us about the work, the timeline, and the destination. We'll respond within one business day with next steps.
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